What If I Don’t Have the Documents I Need for Divorce?

When you meet with your lawyer or mediator to begin the divorce proceedings, you need to have many documents with you, both personal and financial. Not having access to these documents could delay proceedings or damage your case and limit your settlement options. A partial list of documentation includes:

  • Personal data: birth certificate; marriage license; life insurance and healthcare insurance; employment information and income; will and living will or advanced directive; power of attorney
  • Financial data: complete list of assets (bank accounts, investments, pensions, and value of homes, cars, and personal property like jewelry, furniture, etc); expenses (all bills, loans, mortgage, etc.); income tax returns for the past several years; list of assets or expenses obtained or incurred singly before marriage or given to individual as a gift after marriage (both spouses)
  • Childcare data: costs of childcare, evidence of each parent’s involvement in the child’s upbringing (involvement in school, sports, etc.) for custody settlement

This is a lot of information, and you may not have access to the records for a variety of reasons. But there are ways of getting what you need, although in some cases you may need help from your lawyer.

If vital personal records were lost or destroyed: For items such as birth certificates, green cards, income tax statements, and more, you can contact the federal government for duplicates. You will need to supply your social security number and you may need to show some other identification. In some cases, you may need to apply in person, while in others, like tax statements, you can make your request online.

If your spouse has the records of bills or assets and refuses to share: You may need to have your lawyer request a subpoena be issued to give you access to all the critical financial data you need. And as soon as possible upon deciding to divorce, sever all joint accounts, whether bank accounts, credit cards, or other things like family email, iTunes, social media, and others. See Shared Accounts and Your Divorce for more details.

If your credit card is in your spouse’s name but you are a secondary name, you can just call and have your name removed. If it’s a joint account, however, it may not be that simple. If both names are on any account, the company will hold you jointly responsible for the balance, and both of your credit scores will be affected by unpaid balances.

To prevent further use of joint credit cards or the withdrawal of money from joint bank accounts, your lawyer may have to request a temporary restraining order to freeze these accounts. Please discuss this with your attorney as soon as possible.

If you need evidence of child support and involvement: Contact your child’s school or daycare for copies of payments sent or parent-teacher conferences where the teacher would have recorded which parents attended. Photos and social media posts may also demonstrate the level of involvement in a child’s life by either parent.

Remember, it’s critical to have your documents as complete as possible in order to put you in a position of strength for your settlement or court appearance. You want to get the best financial and child custody arrangements to help you and your children be as comfortable as possible and be able to move on in a new life. Contact us here at Ulmer Law in Doylestown for our legal and mediation services. Let us help you.

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Issues When Dividing Vacation Properties in Divorce

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In Pennsylvania, if a divorcing couple cannot come to an agreement outside of court, all marital assets will be divided according to equitable distribution, which means, effectively, whatever the court thinks is appropriate after considering a number of factors. As long as both parties are reasonable, we encourage divorcing couples to avoid court so they can retain control of the division of their marital assets.

This is true for all assets, including vacation property. Even if the property was given to one spouse exclusively or purchased exclusively with one spouse’s income, and no family money was ever used to pay for its mortgage or upkeep, such property may be considered marital and will factor into the division of assets. Whether your divorce goes to court or not, you will probably have to decide what is to become of your vacation property.

Appraise the asset

Before you decide what to do with the property, you need to get an accurate appraisal of its market value. Also important is a complete listing of all costs associated with owning and maintaining the property: mortgage, interest, taxes, utilities, repairs, landscaping, and more.

With this clear, factual foundation, you can begin to evaluate the course of action that will best benefit the two of you and any children you have.

Decide your best option

Selling the property might be the easiest choice, allowing you to divide the funds received between you. It can be emotionally difficult to let go of a place where you may have created fond memories, but consider your need for liquid assets and the simplification of the process, which are important advantages to this option.

If you and your spouse are on reasonably good terms, you could choose to keep the property and divide its use. This is advantageous if children are involved, since they would still have the familiar vacation home to go to, providing them with much-needed security and continuity. But be sure to create a written document, signed by both of you, that will clearly delineate the times and seasons each will be using the home, the expenses each of you will be responsible for paying, and the dates those payments must be made. Your lawyer will be able to create a comprehensive document that will ensure that you both get good use out of the house without increasing tension.

You may also decide that one partner gets the family home and the other gets the vacation home. The complication here is in the valuation of each residence. If one house is worth significantly less, the spouse with the less expensive house can negotiate additional assets or benefits in order to balance the value of the two properties. However, if that house also has much lower expenses, the spouse with the more expensive home should insist that this benefit be factored into the negotiations.

 What about timeshares?

Treat a timeshare in the same manner you would treat a vacation home or vacation yacht or any other additional asset. First, get it appraised so you know what it is worth. Then, negotiate.

Get help

A seasoned divorce attorney can help you through all the nuanced legal and financial issues involved in divorce because we have helped many people through the process. Contact us here at Ulmer Law to see how we can help you, too.

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Obtaining a New Birth Certificate After Adoption

After your adoption hearing, you will still need to take a few steps to obtain a new birth certificate. A Certificate of Adoption is forwarded by the court to Vital Records to alert them the adoption was finalized. You would then contact Vital Records with a request for a new birth certificate and submit the applicable fee. Pennsylvania presently charges $20 for a new birth certificate, unless you are a military member, in which case the fee can be waived. The adoptive parents’ names and child’s name after adoption should be included in the application for birth certificate. The completed application, ID and payment would then go to Vital Records.

Processing times for receipt of the new birth certificate vary. The average time for adoptions is currently five (5) weeks. These steps are for a child born in Pennsylvania. If the child was born in another state, the Certificate of Adoption would be forwarded to Vital Records in the state where the child was born. You would need to follow that state’s procedures for obtaining a new birth certificate. For additional information on requesting a new birth certificate through Pennsylvania visit: https://www.health.pa.gov/topics/certificates/Pages/Birth-Certificates.aspx

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Necessary Documents for Adoption

Prior to filing an adoption petition you should make sure you have all the requisite documents to submit to the court simultaneously. This will permit the court to schedule your petition sooner rather than later. Exactly which documents you will need to include depend on what type of adoption you are seeking. All petitions will require signed verifications by the petitioners. You must also submit proof that all parties received information regarding Act 101 and the opportunity for post-adoption contact by mutual agreement. You will need the original birth certificate for the adoptee. Additionally, prospective parents and any other adult household members will need to have the requisite clearances completed and the results of those clearances should be attached to the petition.

In a situation where the adoptee is over twelve years old, you should also have the consent of the adoptee attached to your petition. If the natural parents consent to the adoption and are voluntarily terminating their parental rights, their consent(s) should be attached as well. In some circumstances parental rights do not need to be terminated. For example, if the natural parent has passed away you do not need to request their rights be terminated however you should include a certified copy of the death certificate with the petition. Another scenario may be if you have used an anonymous donor to conceive, that documentation should be included with your petition. You should consult with an experienced adoption attorney to be clear on exactly which documents you will need to include with your adoption petition to make the process as efficient as possible.

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Adoption Hearing

One of the final steps in the adoption process is the adoption hearing. The hearing is often ceremonial in nature. It is common for family and friends to attend along with the prospective adoptee parents. The adoptee(s) must be present as well. At the hearing, the Petitioners should be prepared to show all legal requirements for an adoption have been met. Any documents that were attached to your original petition or subsequently filed with the court should already be in the court file (i.e. original birth certificate, background checks, home study report.) Additional requirements may include service on the opposing party in which case you should be sure to have valid proof of service with you for your hearing.

As adoption is permanent, there are some questions to make sure the prospective adoptive parents understand exactly what they are taking on. For example, prospective parents will be asked if they understand the adoption confers all the legal rights and duties between a parent and child that the law provides for natural born children. Those rights and duties include, but are not limited to, the right of the child to inherit through you and your family, the legal obligation to financially support the child, the right of the child to seek support from you, the principle that these rights and duties would continue if you and your spouse separate or divorce as well as if the child develops any physical, psychological problems or becomes ill or disabled for any reason in the future.

The Judge presiding over the case will often allow for pictures at the conclusion of the proceedings. As a family member or friend, you can bring gifts or cards however, the court has a strict no balloon policy. After receiving the final decree of adoption, you can follow up with getting a new birth certificate for the adoptee.

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Counseling for Adoption

Each county is responsible for keeping a list of qualified counselors who are available to assist natural parents contemplating voluntary relinquishment or facing involuntary termination of their parental rights. Prior to an adoption taking place, the rights of the natural parent(s) must be terminated. This is a permanent act and accordingly, the courts ensure that the natural parents understand and have a chance to discuss with a qualified professional. A portion of the filing fees paid to the court for adoption/termination proceedings go towards supporting that county’s counseling fund which subsidizes the costs for counseling where the natural parent(s) desire to participate but are unable to afford it.

The court should inquire as to whether the natural parent(s) had an opportunity to utilize counseling services if they appear at the termination hearing. If the natural(s) have not received any counseling, the court can postpone a decision on termination to allow the natural parent(s) an opportunity to seek counseling. If the natural parents are not present, the court at least expects proof of valid notice of the proceedings on the parents. The required notice does make it clear that they have a right to appear at the hearing and if they fail to do so their rights can be terminated by the court. The notice also apprises natural parents of their right to seek an attorney and strongly advises that they do so.

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Your Child’s School District

If you are separated from your child’s other parent and do not reside in the same school district, you need to have a discussion as to which school your child will attend. Selecting a school district is an example of an education decision that should be discussed in the context of shared legal custody. Custody orders address both physical custody, which is the schedule parties follow, as well as legal custody, which is who makes important decisions for the child(ren). If the parties ultimately cannot agree on a school district, the court could intervene to make the final determination. Other decisions parents should consult with one another on include healthcare and religion.

The potential for a different school district may also arise in the context of a custody relocation. Pennsylvania’s custody relocation statute, 23 PA C.S. 5337, requires the party seeking relocation to get court approval or the other parent’s permission prior to relocation. A relocation is defined as any move that would “significantly impair the ability of the non-relocating party to exercise custodial rights.” Prior to the relocation, the party seeking to move must give notice via certified mail to the other parent and said notice should include the proposed new school district.

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Child Support Awareness

Child support in Pennsylvania is based on statewide guidelines established by the Pennsylvania Supreme Court. The guidelines set support based on the combined net monthly income of the parents as well as the number of children involved. August is National Child Support Awareness Month. August has been dedicated to child support awareness since 1995 when President Clinton began it as part of his welfare reform agenda. All 50 states participate in child support awareness month. The purpose of raising awareness is to improve the collection of child support payments. The preferred method of collection is wage garnishment. Pennsylvania does use wage garnishment as a means of securing consistent payment.

The court has the authority to issue a bench warrant to have a party who is not making support payments taken into custody. Additionally, the court can order additional incarceration at a subsequent support enforcement hearing as a means of reiterating the importance of regular support payments and demonstrating the severity of the punishment available for failure to comply. The court can also seize any lump sum payments due to the payor including unemployment compensation, workers’ compensation, insurance settlements, Social Security retirement or disability benefits, and other public or private retirement funds. Additional sanctions for failure to pay support may include suspension of driver’s license, recreational licenses and passport.

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Adoption – Other adult household members

Background checks are required for all prospective parents in an adoption matter. In Pennsylvania, there are three background checks that are required: Pennsylvania Child Abuse History Clearance through the Department of Human Services, Pennsylvania Criminal Record Checks through the State Police, Federal Bureau of Investigations (FBI) Criminal Background Check through the Department of Welfare. These same background checks must also be completed for all other adult household members where the adoptee will reside. At this time, requests for checks for the Pennsylvania Child Abuse History Clearance and Pennsylvania Criminal Record can be done online. The FBI Criminal Background check does require fingerprinting to complete. An appointment is recommended and can be made online. You will need to bring certain forms of ID to your appointment and should specify the check is for prospective adoption.

The cost for each background check is nominal and is due at the time of service. Presently, the Pennsylvania Child Abuse History Clearance is $13, the Pennsylvania Criminal Record Check is $22, and the FBI Criminal Background Check is $23.85. These costs are per person. Clearances should be attached to your adoption petition and/or submitted to the social worker who completes your home study. Clearances are valid for a year. Clearances can be transferred for other use including volunteering or employment. For more information on the required clearances visit http://keepkidssafe.pa.gov/resources/clearances/index.htm

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Adoption Costs

There are numerous costs involved in an adoption action. The total amount of expenses will vary depending on the nature of the adoption. For example, a kinship or family adoption where the natural parent(s) are cooperating with the adoption will have different costs than a case where the adoption is contested by the natural parent(s) or if the adoption is not kinship. Prospective parents will need to have background checks done prior to the adoption. Pennsylvania presently requires three (3) different background checks. Pennsylvania Child Abuse History Clearance through the Department of Human Services, Pennsylvania Criminal Record Checks through the State Police, Federal Bureau of Investigations (FBI) Criminal Background Check through the Department of Welfare. The costs are nominal for each of these inquiries. A home study is required for a non-kinship adoption. Due to the intensive inquiry that must be completed, this is usually a fairly substantial cost ($700+). A home study is not required for a family adoption.

There is a filing fee due to the court for an adoption petition once you are at that stage in your case. Other petitions may need to be filed depending on your circumstances and may involve additional filing fees. For example, you may need to file a petition for involuntary termination or confirmation of consent in addition to adoption petition. Filing fees vary by county but can be up to a few hundred dollars. Retaining an attorney for representation in an adoption is crucial due to the stringent requirements and procedures. Most attorneys charge hourly for their time. Ultimately, total expense can also fluctuate quite a bit depending on the nature of your case and whether everything goes smoothly and all parties cooperate versus if it is particularly contentious and additional litigation is required.

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